Updates for Annual General Meeting 2020 on 20 April 2020
On 31 March 2020, the Accounting and Corporate Regulatory Authority, Monetary Authority of Singapore and Singapore Exchange Regulation issued a joint statement on the updated guidance on safe distancing measures when conducting general meetings (“Joint Statement”).
Listed companies may choose to defer AGMs to after 30 April 2020, or proceed with their AGMs before 30 April 2020 in accordance with the guidance set out in the Joint Statement.
The Company has decided to proceed with the AGM on 20 April 2020 (6pm) at RELC International Hotel, 30 Orange Grove Road, Singapore 258352. However, in a bid to reduce the risk of community spread, the Company has decided to adopt the following:
– In order to comply with the Regulations, shareholders will not be able to attend the AGM in person. As such, the Company has provided for a live webcast of the proceedings of the AGM to be streamed online instead. Please refer to “Instructions to Shareholders” below for steps to pre-register for the webcast and other related matters.
– As the constitution of the Company currently does not allow shareholders to submit their votes online, all shareholders who wish to vote at the AGM have to submit their proxy forms in advance and appoint the “Chairman of the Meeting” as their proxy. Shareholders will be receiving a hard copy of the proxy form together with the Notice of AGM. Alternatively, a copy of the proxy form can also be obtained from the Company’s website (https://www.talkmed.com.sg/annual-general-meeting-2020/). The proxy form must be deposited at the office of the Company at 101 Thomson Road, #09-02 United Square, Singapore 307591 not less than forty-eight (48) hours before the time appointed for the AGM.
Instructions to shareholders
Shareholders will need to complete the following steps to be able to watch the proceedings of the AGM through a live webcast via their mobile phones, tablets or computers:
(a) Pre-register at the following website (https://www.talkmed.com.sg/registration-annual-general-meeting-2020/) by 14 April 2020 (6pm) to enable the Company to verify their status as shareholders.
Following the verification, authenticated shareholders will receive an email by 18 April 2020. The email will contain the details to access the webcast of the AGM proceedings. Shareholders who have pre-registered by 14 April 2020 but do not receive an email by 18 April 2020 should contact the Company at (65) 6258 6918 or send an email to firstname.lastname@example.org.
(b) Submit questions related to the AGM for the Board of Directors to answer during the AGM.
Shareholders who have pre-registered may also submit questions related to the AGM using the pre-registration link at https://www.talkmed.com.sg/registration-annual-general-meeting-2020/. All questions must be submitted by 14 April 2020 (6pm). We will endeavour to address these questions during the AGM proceedings.
The plan to hold the AGM on 20 April 2020 with the details as stated above is subject to change if the government or any regulatory bodies impose any new restrictions in the weeks to come. In that case, we might have to postpone the AGM. We will continue to monitor the situation and will keep our shareholders updated accordingly. You are also advised to regularly check the Company’s website (https://www.talkmed.com.sg/category/shareholder-meetings/) for updates until the date of the meeting.